Function
Supply Chain & Logistics – Inbound Operations (Receiving & Put Away)
Purpose Of Position:
Lead the Receiving function to ensure accurate, safe and on-time inbound processing of OEM parts—including booking, inspection, exception handling, put away, and system transactions—while maintaining stock integrity, regulatory compliance, and high service levels to internal stakeholders and downstream warehousing/fulfilment teams. Drive continuous improvement, optimise labour and dock utilisation, and uphold OEM quality standards.
Minimum Qualifications:
● Matric/Grade 12 (or equivalent) – Required
● A diploma or certificate in Logistics, Supply Chain Management, or Warehouse Operations (advantageous)
●Valid forklift/reach truck licence – Advantageous (where hands-on support is required)
Skills And Experience:
● 3–5 years’ inbound/receiving experience in a high-volume distribution centre, preferably OEM parts or automotive/industrial spares
● 1–3 years’ people leadership/supervisory experience (leading 8–25 colleagues across shifts)
● Strong WMS proficiency and ERP transactions
● Hands-on with barcode scanning, processes and put-away strategies (e.g., zone, velocity-based, fixed/bin locations)
● Solid grasp of inventory control (cycle counts, discrepancy resolution, root cause analysis)
● Working knowledge of quality standards for OEM packaging/labelling, quarantine and non-conformance workflows
● Familiarity with OSH Act safety practices, 5S, and ISO 9001 principles
● Exposure to imports and customs documentation (commercial invoices, packing lists, HS codes) – Advantageous
● Proficient in MS Office (Excel, Outlook, Teams) and reporting; comfortable with KPI dashboards
● Ability to handle complex and difficult situations
● Committed to a win-win approach
Key Duties And Responsibilities:
Receiving Operations
● Plan and execute daily dock schedules, coordinating with transport team
● Validate ASNs, booking references, and delivery documentation (POs, packing lists, CMRs, customs docs)
● Oversee inbound unloading, counting and verification (SKU, quantity, batch/lot, serial numbers, UOM, condition)
● Ensure timely and accurate GRN (Goods Receipt) in WMS/ERP; resolve interface errors and IR mismatches
● Manage quarantine and non-conformances (damage, short/over, mislabelling), raise RFCs, and drive supplier returns/RMAs
● Enforce labelling/barcoding standards (OEM label specs, shelf life/expiry, RoHS or special handling where applicable)
Put Away & Space Utilisation
● Optimise put-away routes and rules (velocity, size/weight, hazardous segregation, bin zoning)
● Oversee bin allocation to minimise touches and improve pickface availability
● Collaborate with Inventory/Planning to adjust storage strategies during range changes or seasonal peaks
Inventory Integrity
● Drive first time-right receipts; reconcile discrepancies promptly
● Execute cycle counts, bin audits and stock investigations, document root causes and corrective actions
● Maintain traceability for lot/serial-controlled parts; ensure FIFO/FEFO compliance as applicable
People Leadership & Engagement
● Lead, schedule and develop a team of receiving clerks, forklift/reach drivers, and checkers
● Conduct daily huddles, toolbox talks, and on-the-job training (SOPs, 5S, safety)
● Coach performance, manage attendance and timekeeping, and participate in performance reviews and skills matrices
● Foster a continuous improvement culture; recognise good performance, address issues promptly and fairly
Safety, Quality & Compliance
● Enforce HSE standards (PPE, equipment prechecks, safe stacking, pedestrian/vehicle separation)
● Maintain a clean, organised receiving area (5S) with clear lanes, signage and spill/flammable controls where relevant
● Adhere to OEM quality requirements, ISO 9001 procedures, and relevant OSH Act provisions
● Uphold data integrity and document control; support internal/external audits
Stakeholder Collaboration & Customer Service
● Liaise with Parts Admin and Outbound to prioritise urgent parts and resolve issues
● Provide timely status updates on critical inbound lines and shortages impacting dealer orders
Reporting & Continuous Improvement
● Track and report KPIs (see below), analyse variances, and implement corrective/preventive actions
● Lead Continuous Improvement initiatives (dock-to-stock time, error reduction, space utilisation)
● Contribute to SOP creation/revisions and team cross-training plans
● Support systems testing (WMS/ERP changes), UAT, and new functionality rollouts
● Any other ad hoc tasks or projects required from time to time
CVs to be emailed to careers@gwm.co.za
Closing date: 30 April 2026
